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Creating a One-time or Recurring Schedule for Software or Appliance Capture

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YuJa Product Support
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The Device Scheduler automates the recording process for registered devices using Software Capture for PC and Apple application, as well as the Appliance Capture within the Admin Panel. With device scheduling, starting a recording becomes a hands-free process. To learn more about registering Software Capture for PC, click here. To learn more about registering Software Capture for Apple, click here.

Accessing the Device Scheduler

The steps below will show users how to access the Device Scheduler within the Admin Panel.

The Main Menu button, Admin Panel, and Devices tab are highlighted on the Devices page.

  1. Log in to the Video Platform as an Administrator.
  2. Click on the Main Menu icon and select the Admin Panel option.
  3. On the left navigation menu, choose the Devices tab.
  4. Clicking on any device name reveals all the available tools for the Device Scheduler.

Starting an Impromptu Session

Within the Devices tab, the Administrator will be able to remotely start an impromptu session for any registered device.

  1. Click on any device's name to reveal all the available tools from the Device Scheduler.
  2. If the device is online, click the Start Impromptu Session button.

    The Device Settings dropdown menu is highlighted, along with the Start Impromptu Session button on the Devices page.

  3. Enter the Capture Title for your recording and edit any additional settings.
  4. Click Start Session.
    Start an Impromptu Session window
    • Capture Description: Add a description for the recording.
    • Session Owner: Select the owner of the recording.
    • Save Location: Select the save location of the recording.
    • Publish Location: The Course Channel to publish the recording to.
    • Disable Auto Captioning: Check to disable auto-captioning for the session.
    • Device Profile: Select a specific profile for the recording. To learn how to create a Device Profile for Software Capture, click here.
    • Length: Select how long the recording will last. More time can be added once the recording starts through the Device Scheduler menu. 
    • Livestream Security Settings: You may restrict access to the live stream by enabling one or more of the following security settings. Please note, the device profile selected must have live streaming enabled for this option to be available.
         Live stream security settings.
      • Password or Authentication Restriction: Add a simple password or request a login through the Video Platform to access the stream. 
      • IP Range and Address Restriction: Enter an IP address. Only those with the same IP address will be able to access the stream.
      • Location Restriction: Set a country and a region. Only those within the region will be able to access the stream.
      • Domain Restriction: Enter a valid domain. Only those with the domain link will be able to access the stream. 
    • Enable Live Stream: Choose whether this session is a regular or a live stream session.
    • Send Copy of Schedule: Select additional users to copy this session to their personal calendar.

Scheduling a One-Time Session

The Device Scheduler allows Administrators to schedule a one-time session for any registered devices.

  1. From the Device Scheduler, select the Schedule Session button.
    The Device Settings dropdown menu is highlighted, along with the Schedule Session button on the Devices page.
  2. Fill out all the information for the meeting.  Schedule an automated session panel.
    • Capture Title: Title of the session.
    • Capture Description: Description of the session.
    • Session Owner: The user's name to whom this session belongs to.
    • Save Location: The folder to save the recording for the Session Owner.
    • Publish Location: The Course Channel to publish the recording to.
    • Disable Auto Captioning: Check to disable auto-captioning for the session. If enabled, live auto-captions appear one minute after the live stream begins.
    • Device Profile: Select a specific profile for the recording. To learn how to create a Device Profile, click here.
  3. Scroll down and fill out the rest of the information.  Schedule an automated session panel.
    • Date and Start Time: Select the date and time for the session.
    • Length: Select how long the recording will last. More time can be added once the recording starts through the Device Scheduler menu.
    • Enable Live Stream: Choose whether this session is a regular or a live stream session.
    • Repeat: No
    • Label Color: Select the color for the sessions' label on the device's schedule.
    • Livestream Security Settings: You may restrict access to the live stream by enabling one or more of the following security settings. Please note, the device profile selected must have live streaming enabled for this option to be available.
         live stream security settings.
      • Password or Authentication Restriction: Add a simple password or request a login through the Video Platform to access the stream. 
      • IP Range and Address Restriction: Enter an IP address. Only those with the same IP address will be able to access the stream.
      • Location Restriction: Set a country and a region. Only those within the region will be able to access the stream.
      • Domain Restriction: Enter a valid domain. Only those with the domain link will be able to access the stream. 
    • Send Copy of Schedule: Select additional users to copy this session to their personal calendar.
    • Create Placeholder: Creates a thumbnail of the recording to where it will be published. Once the session has been successfully recorded, the video will be added to the thumbnail.  
  4. Once done, click the Add to Schedule button to save the session to the schedule.

Scheduling Recurring Sessions

The process for scheduling recurring sessions is similar to a one-time session. You will, however, be asked for some additional information.

  1. From the Device Scheduler, select the Schedule Session button.
    The Device Settings dropdown menu is highlighted, along with the Schedule Session button on the Devices page.
  2. Fill out all the information for the meeting.  Schedule for an automated session.
    • Capture Title: Title of the session.
    • Capture Description: Description of the session.
    • Session Owner: The user's name to whom this session belongs to.
    • Save Location: The folder to save the recording for the Session Owner.
    • Publish Location: The Course Channel to publish the recording to.
    • Disable Auto Captioning: Check to disable auto-captioning for the session. If enabled, live auto-captions appear one minute after the live stream begins.
    • Device Profile: Select a specific profile for the recording. To learn how to create a Device Profile, click here.
  3. Scroll down and fill out the rest of the information.

    Schedule for an automated session.

    • Date and Start Time: Select the date and time for the session.
    • Length: The length of the session.
    • Enable Live Stream: Choose whether this session is a regular or a live stream session.
    • Repeat: Yes.
      • Repeat Detail: Enter the frequency of the recurring session.

        Repeat Details menu.

        • Repeat Frequency: Select if you would like the recording to be scheduled daily or weekly.
        • Repeat Interval: Select how often the frequency will occur.
        • Repeat Days: Add the days you would like for the scheduled recording to appear.
        • End Condition: Select when recordings should stop being scheduled. Select a specific date, or add after how many occurrences recordings will stop being scheduled. 
    • Label Color: Select the color for the sessions' label on the device's schedule.
    • Livestream Security Settings: You may restrict access to the live stream by enabling one or more of the following security settings. Please note, the device profile selected must have live streaming enabled for this option to be available.
         live stream security settings.
      • Password or Authentication Restriction: Add a simple password or request a login through the Video Platform to access the stream. 
      • IP Range and Address Restriction: Enter an IP address. Only those with the same IP address will be able to access the stream.
      • Location Restriction: Set a country and a region. Only those within the region will be able to access the stream.
      • Domain Restriction: Enter a valid domain. Only those with the domain link will be able to access the stream. 
    • Send Copy of Schedule: Select additional users to copy this session to their personal calendars.
    • Create Placeholder: Creates a thumbnail of the recording to where it will be published. Once the session has been successfully recorded, the video will be added to the thumbnail.  
  4. Once done, click the Add to Schedule button to save the session to the schedule.

To schedule multiple recordings at once, use Import Schedule to upload an XML file.

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