Creating a One-time or Recurring Schedule for Software or Appliance Capture

The Device Scheduler automates the recording process for registered devices using Software Capture for PC and Apple application, as well as the Appliance Capture within the Admin Panel. With device scheduling, starting a recording becomes a hands-free process. To learn more about registering Software Capture for PC, click here. To learn more about registering Software Capture for Apple, click here.

Accessing the Device Scheduler

The steps below will show users how to access the Device Scheduler within the Admin Panel.

Starting an Impromptu Session

Within the Devices tab, the Administrator will be able to remotely start an impromptu session for any registered device.

1. Log into the Video Platform as an Administrator.
2. Click on the Main Menu icon and select the Admin Panel option.
3. On the left navigation menu, choose the Devices tab.
4. Click on any device's name to reveal all the available tools for the Device Scheduler.
5. If the device is online, click the Start Impromptu Session button.
   

   

6. Enter the meeting information and click Start Session to remotely start a recording.
   

   

Scheduling a One-time Session

The Device Scheduler allows Administrators to schedule a one-time session for any registered devices.

1. Within the Devices tab in Admin Panel, click on any device name to reveal all the available tools for the Device Scheduler and select the Schedule Session button.
   

   

2. Fill out all the information for the meeting.
   

   

• Preview Title: Title of the session.
• Description: Description of the session.
• Session Owner: The user's name whom this session belongs to.
• Save Location: The folder to save the recording for the Session Owner.
• Publish Location: The Course Channel to publish the recording to.
• Notify Class When Complete: Check to notify users within the course once the recording is published.
• Disable Auto Captioning: Check to disable auto-captioning for the session.
• Date and Start Time: Select the date and time for the session.
3. Scroll down and fill out the rest of the information.
   

   

• Length: The length of the session.
• Enable Live Stream: Choose whether this session is a regular or a live stream session.
• Repeat: No
• Label Color: Select the color for the sessions' label on the device's schedule.
• Send Copy of Schedule: Select additional users to copy this session to their personal calendars.
4. Once done, click the Add to Schedule button to save the session to the schedule.

Scheduling Recurring Sessions

The process for scheduling recurring sessions is similar to that of a one-time session. You will, however, be asked for some additional information.

1. Within the Devices tab in Admin Panel, click on any device name to reveal all the available tools for the Device Scheduler and select the Schedule Session button.
   

   

2. Fill out all the information for the meeting.
   

   

• Preview Title: Title of the session.
• Description: Description of the session.
• Session Owner: The user's name whom this session belongs to.
• Save Location: The folder to save the recording for the Session Owner.
• Publish Location: The Course Channel to publish the recording to.
• Notify Class When Complete: Check to notify users within the course once the recording is published.
• Disable Auto Captioning: Check to disable auto-captioning for the session.
• Date and Start Time: Select the date and time for the session.
3. Scroll down and fill out the rest of the information.
   

   

• Length: The length of the session.
• Enable Live Stream: Choose whether this session is a regular or a live stream session.
• Repeat: Yes.
  

  

• Repeat Detail: Enter the frequency of the recurring sessions.
• Label Color: Select the color for the sessions' label on the device's schedule.
• Send Copy of Schedule: Select additional users to copy this session to their personal calendars.
4. Once done, click the Add to Schedule button to save the session to the schedule.

To schedule multiple recordings at once, use Import Schedule to upload an XML file.