Institutions that use videos or photos for marketing purposes often need to receive consent from the individuals portrayed in the media. The Video Platform allows Content Creators to send, review, and manage consent forms within a single space. This feature can integrate with the Facial Recognition tool.
Adding Consent Forms
- Log in to the Video Platform.
- Navigate to the Admin Panel from the Main Menu. Then, from the left-side menu, select the Branding tab.
- Click the Consent Form tab.
- Click Create New.
- Select Choose Form to upload your consent form.
- Select an expiration date for the file.
- Select Consent Type to categorize the consent form from the predefined categories, or Select Custom Consent Type to create your own.
- Once the necessary changes are made, click Save.
Sending Consent Forms
- Log in to the Video Platform.
- Hover over the media for which you would like to send consent forms, and select More....
- Select the Consent Form tab.
- Under Select Form Type, select the category in which the form is located.
- Under Select Form, select the consent form you would like to send.
- Enter the recipient's First Name, Last Name, and Email.
- Click Send to complete the process.
- You can view the recipient's response in the status column located under Consent Request.
Sharing QR Codes for Consent Forms
- Log in to the Video Platform.
- Navigate to the Admin Panel from the Main Menu. Then, from the left-side menu, select the Branding tab.
- Click the Consent Form tab.
- Select the More Actions icon under the Actions column, and select QR Code from the menu.
- To view a printable version of the QR code, click Print.
- Click Email to email the QR code to an intended recipient.
- Enter the email address of the person and click Send to share the consent form through the QR code.
Applying Consent Forms to Media
Once a consent form has been accepted by an individual, Content Creators can then apply the accepted consent form to its associated media.
- Log in to the Video Platform.
- Hover over the media for which you would like to apply consent forms, and select More....
- Select the Consent Form tab.
- Under the Accepted Consent Forms drop-down menu, select the consent form the person has accepted, and click Attach.
- The Accept status of the consent form will then be added to the media
Bulk Applying Consent Forms to Media
Once a consent form has been accepted by an individual, Content Creators can apply the form to multiple media content simultaneously.
- Log in to the Video Platform and navigate to the media content you wish to apply the consent form to.
- Select individual media content by using ctrl-click for Windows or command-click for Mac. To select multiple media content at once, click and drag the mouse cursor over the desired content.
- Next, click More Actions and select Bulk Consent.
- Use the drop-down menu to select the consent form you wish to attach to all your selected media content, and click Save.
- The accepted status of the consent form can be reviewed by accessing the Media Details panel for your selected media and navigating to the Consent Form tab.