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  5. Sharing Media

Sharing a Lumina Media File or Folder

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YuJa
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You can share your Lumina media files or folders with internal users, groups, and external users.

Sharing Media Files or Folders with Internal Users

  1. Log in to Lumina.
  2. Click Manage Media.
  3. Go to the media you want.
  4. Click and drag over the media file or folder you want to share. Alternatively, hold down the Ctrl or Cmd key on your keyboard and select the media file or folder. 
    Lumina manage media page with a folder circled
  5. Click More Actions > Share Media or Share Folder.
    Lumina manage media with more actions button and share folder button circled
  6. In the Share With field, enter the name or email of the internal user.
    Lumina share folder modal with share with field circled
  7. Select the Access Level for that user.
    Lumina share folder modal with access level field circled
    • Read Only: Allow the user to access the media file or folder. 
    • Edit Caption Access: Allow the user to add or edit captions to the media file or media files in the folder. 
    • Edit Access: Allow the user to access and make changes to the media file or folder.
    • Full Access: Allow the user to access, make changes, and delete the media file or folder.
  8. Click Share.
  9. Click Save.
    Lumina share folder modal with share button and save button circled

Sharing Media Files or Folders with Groups

You can share your EnterpriseTube and Internal Library media files or folders by customizing the access level for groups created by your admin.

  1. Log in to Lumina.
  2. Click Manage Media.
  3. In the sidebar, click EnterpriseTube or Internal Library > Library.
    Note: EnterpriseTube     and Internal Library are default channel names. Their names may appear differently if your admin has customized them.
    Lumina enterprisetube page with enterprisetube and library tabs circled
  4. Click Edit Gallery. Lumina enterprisetube page with edit gallery button circled
  5. Click and drag over the media file or folder you want to share. Alternatively, hold down the Ctrl key on your keyboard and select the media file or folder. 
  6. Click More Actions > Permissions.  Lumina enterprisetube page with more actions button and permissions buttons circled
  7. In the Add Permissions drop-down menu, select Group Based.
  8. Select the group you want to share the media file or folder with.
    Lumina edit permissions modal with add permission fields circled
  9. Select the access level that group members will have.
    • Read Only: Allow the user to access the media file or folder. 
    • Edit Caption Access: Allow the user to add or edit captions to the media file or media files in the folder. 
    • Edit Access: Allow the user to access and make changes to the media file or folder.
    • Full Access: Allow the user to access, make changes, and delete the media file or folder.
  10. Click Add Permission. 
    Lumina edit permissions modal with access level field and add permission button circled
  11. (Optional) Repeat steps 7 to 10 to share the media file or folder with additional groups.  
  12. (Optional) If you want group members to have the same access to sub-folders within the selected folder, select the Replace all sub-folders' permissions with this folder's permission checkbox.
  13. Click Save.
    Lumina edit permissions modal with the other settings checkbox and save button circled

Sharing Media Files or Folders with External Users

You can share your media files or folders with external users by obtaining direct links or embed codes.

  1. Log in to Lumina.
  2. Click Manage Media.
  3. Click and drag over the media file or folder you want to share. Alternatively, hold down the Ctrl or Cmd key on your keyboard and select the media file or folder. 
    Lumina manage media page with a folder circled
  4. Click the More actions button > More.... Lumina Manage media page with the folder more actions button and more button circled
  5. Select the Links tab.
  6. In the Direct Link field, click the Copy button.
    Lumina media details with links button and copy button circled
  7. Share the Direct Link with the external user.
  8. (Optional) In the Embed Code field, click the Copy button and paste the embed code to the location you want.

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