Creating shared folders allows you to grant media content access to multiple users simultaneously based on their role, group, or individual user.
Creating a Shared Folder
As an admin, you can enable the Shared Folders section on the Video Platform and customize its name in the Admin Panel's Platform settings under Available Suites.
- Log in to the Video Platform as an admin.
- Click Manage Media.
- In the side panel, select Shared Folders under Shared Collections.
Note: The name may vary depending on your institution. - Click NEW FOLDER.
- Enter a name for your folder and click Save.
Managing the Permissions of a Shared Folder
Editing shared folder permissions allows you to grant access to multiple users at once or remove existing permissions as needed.
- Once the folder is created, locate your folder in the Shared Folders section.
Note: The name may vary depending on your institution. - Hold Ctrl on your keyboard and click a folder to select it. Then click MORE ACTIONS > Permissions.
- Within the Edit Permissions window, select a permission type from Role Based, User Based, and Group Based and select your desired role, user(s), or group.
Note: When assigning permissions based on roles or groups, you can only select one role or group at a time. - Choose a type of access for the selected users, including
- Full Access: Full access to the folder, including the option to unpublish files and manage permissions.
- Edit Access: Use the Video Editor for content within the folder.
- Edit Caption Access: View and edit the captions of the content within the folder.
- Read Only: View the content within the folder.
- Click Add Permission.
Note: If you want to apply this folder's permission settings to all of its sub-folders, check the Replace all permissions for sub-folders with this folder's permissions checkbox. - After adding all permissions, click Save.