To ensure digital assets are only shared with the intended audience at the appropriate time, all media can now be tagged with Embargo and Expiry Dates using defined metadata schemas. Embargoed media will be uploaded and labeled until the intended release date, and the expiry metadata will notify the Content Creator to remove their media file. There are three different ways to add Embargo and Expiry dates: when uploading media to the Video Platform, through the Media Details panel for assets, and through Bulk Metadata. Before proceeding with the steps below, please ensure your admin has created Embargo and Expiry schemas.
Applying Embargo and Expiry Dates When Uploading Content
Embargo and Expiry dates may be inputted directly during the file-upload process.
- Navigate to Manage Media.
- Click Upload.
- Click Add Schema Tags before uploading your media content.
- Select the Calendar icon to choose an embargo and/or expiry date, then click Save. You may then upload your media content.
Applying the Embargo and Expiry Date Through Media Details
Embargo and Expiry dates for individual media files may be added through the Media Details panel associated with the individual file.
- From your Media Library, hover your mouse over the desired media asset and click on More....
- From the left-side menu, select Metadata.
- Select the Calendar icon to choose an embargo and/or expiry date.
- Click Save Metadata in the bottom-right corner of the panel.
Applying the Embargo and Expiry Date Using Bulk Metadata
Embargo and Expiry dates can be added for multiple media files through the Bulk Metadata feature.
- Inside the Media Library, drag your mouse and select the videos and photos you want to apply an Embargo or Expiry Date to, then press More Actions.
- Select Bulk Metadata.
- Select the Calendar icon to choose an Embargo and/or Expiry Date.
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Click Save.
Note: If there are other Metadata fields, they will become blank if you do not include them in this Bulk Metadata window.